ENVIRONMENT, HEALTH & SAFETY (EHS) REQUIREMENTS FOR ON-SITE PROVIDERS
This program provides procedures for managing contractor safety. The purpose is to ensure the safety of employees and protection of the environment during activities performed by contractors, subcontractors and vendors engaged by Kyocera SLD Laser Inc. (KSLD). All independent contractors are required to provide a safe and healthy job site for their employees, KSLD employees and other personnel who enter the job site.

This clause shall be incorporated into all of subcontracts for independent contractors (a.k.a. service providers) operating at KSLD's facilities: Nothing herein shall be construed to relieve the contractor of its responsibility to comply with applicable federal, state, and local fire code, environmental, health and safety laws, regulations, and requirements. Such responsibility rests solely upon the contractor.

In the event of conflicting regulatory, code, or contractual requirements, the most stringent requirement shall apply. The minimum safety, health, and environmental requirements applicable to work performed on KSLD property are found in California Code of Regulations Title 8 Subchapter 7, General Industry Safety Orders, 29 Code of Federal Regulations (CFR) Part 1910 (Occupational Safety and Health Standards for General Industry), 29 CFR 1926 (Occupational Safety and Health Standards for the Construction Industry), 40 CFR (Protection of the Environment), 49 CFR (Transportation), the International Building Code, the International Fire Code, the National Electrical Code, and National Fire Protection Association (NFPA) Standard 70E (Standard for Electrical Safety in the Workplace).
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1. INTRODUCTION
KSLD recognizes that many hazards are inherent during maintenance and construction activities. The contractor is required to follow applicable federal, state, and local governmental safety and environmental regulations. This applies to all construction, maintenance and service work performed at any KSLD location: Pine, Castilian, Fremont, and Tucson.
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2. GENERAL INFORMATION
(A) Notifications All general contractors and independent contractors (not working for a general contractor) that perform construction, maintenance and/or service work at KSLD's facilities shall designate a person as the on-site Safety Representative. The Safety Representative must have responsibility and authority to identify and correct safety and environmental hazards. The contractor shall provide KSLD's EHS representative with a list of hazardous materials used to perform work activities, quantities to be used, and Safety Data Sheets (SDS's) prior to the hazardous materials arriving onto KSLD's property. All chemical products brought on site must be appropriately labeled in accordance with current CalOSHA/OSHA requirements. The KSLD’s EHS Department must review and approve all hazardous materials prior to their introduction onto the KSLD’s property. The KSLD's onsite representative/ EHS will notify the contractor(s) of hazardous materials and environments that may be encountered at its facility, and to which contractor(s) may be exposed, prior to commencing work.
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(B) Emergencies Emergencies at KSLD's facility are to be reported by dialing 911.This number must be called immediately in case of fire, serious medical emergency, hazardous material incident, or damage to KSLD's property.  Contractors shall report all serious occupational injuries and illnesses that occur on KSLD's property to KSLD's EHS Department. Injuries are considered serious if they require medical treatment beyond first aid.  

(C) Personal Protective Equipment The contractor shall provide any required personal protective equipment (PPE). When required, training in the use of the PPE will be the responsibility of the contractor. PPE includes head, eye, hearing, hand, foot, and respiratory protection.  Contractors must follow KSLD's PPE requirements where posted. All PPE must meet performance standards set by government agencies.  

(D) Tools and Equipment Contractors shall provide the equipment necessary for the safe performance of the work.  Use of ladders, safety belts, scaffolding, barricades, rigging equipment, hand tools, power tools, hoists, and forklifts shall follow safe industrial practices as well as applicable federal, state, and local safety standards.  

(E) Inspections The contractor or contractor's safety representative shall conduct work area inspections. Inspections shall be made periodically throughout the job to ensure that safe working conditions are maintained and that no safety hazards exist. In addition, the KSLD's EHS Department may inspect the contractor's work areas to ensure that safe working conditions are being maintained. Unsafe work conditions will be reported to the assigned KSLD’s Management Representative.  

(F) Training The prime contractor is responsible for ensuring subcontractors and their employees are adequately trained in occupational safety and health topics relevant to the activities to be performed under this contract. Maintain documentation of the employee training and shall be prepared to provide proof of training upon request.
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3.HAZARDOUS WORK ACTIVITIES
(A) Burning and Welding The contractor must comply with current CalOSHA (California Occupational Safety and Health Administration) and OSHA standards for all burning, cutting, and welding operations. A Hot Work Permit provided by the contractor must be completed for all cutting, welding, soldering, and burning operations. The contractor must ensure adequate employee and facility protection during all stages of operations.  

(B) Energized Electrical Work The contractor must comply with current CalOSHA/OSHA and NFPA 70Estandards for safe work on energized electrical systems.
Lock/Out and Tag/Out Requirements The contractor must comply with current CalOSHA/OSHA and NFPA 70Estandards for the proper control of hazardous energy. CalOSHA/OSHA regulations, NFPA 70E, and KSLD's policies require that all machines/equipment are isolated from energy sources prior to performing work where inadvertent start-up or energy release could pose a personnel hazard.  
All equipment that could present a hazard from inadvertent activation or energy release during maintenance, servicing, construction, or installation shall have the energy supply locked out and tagged except where the energy supply is needed for troubleshooting, inspecting, positioning, or servicing the equipment.  The contractor shall request permission from KSLD's Onsite Representative prior to the proposed lockout of equipment or circuits.  All affected employees shall be notified when equipment is "locked out" and when lockout is removed.   

(C) Overhead Work/Elevated Workstations The contractor must comply with current CalOSHA/OSHA standards for overhead work and elevated workstations, including scaffolding, ladders, powered platforms, mobile cranes, and other material hoisting equipment and manlifts. All overhead work shall be performed with adequate fall protection for workers and pedestrian protection from falling objects. All hoisting equipment must be posted with the rated capacity. The use of cranes is limited to trained and authorized personnel only. 

(D) Working with Hazardous Gas/es Given the potential risks associated with hazardous gases, any work related to hazardous gases must be approved by KSLD’s Onsite Representative/ EHS Department. It is the contractor’s responsibility that their workers should be educated on the correct handling procedures for different hazardous gases and must have specialized safety trainings.  

4.ENVIRONMENTAL CONCERNS
(A) Hazardous Waste On-site contractors are responsible for properly collecting, segregating, packaging, identifying, and labeling hazardous wastes and special wastes that they generate. In no case will the on-site contractor dispose of any hazardous wastes on KSLD's property, e.g., in general trash or recycling dumpsters, on the ground, in dry wells, or in sewer drains.  

(B) Air Quality Contractors who have the potential to perform processes that may otherwise adversely affect ambient air quality must obtain approval from the KSLD's Onsite Representative/ EHS Department before the project begins.  

(C) Water Quality No chemicals or hazardous materials shall be discharged into any drain, sanitary sewer system, sink, water retention basin, or on the ground.  If there is a possibility that runoff water may be discharged, the contractor must notify KSLD prior to the start of project. All releases of water from testing of or draining of water from fire, cooling, irrigation, and sewer lines, must be approved prior to discharge.

Reviewed 2025